Before
Reviewers likely submitted searches, waited for completion, checked the job status, and retrieved the results manually. They then transferred the evidence between tools or workflows for Shadow IT discovery and qualification.
How it works
- Accept the caller's search query and create a corresponding search job.
- Wait five seconds, check the job status, and request the associated results.
- Standardize the response and return the status, count, and evidence records to the calling workflow.
Workflow details
- Request intake: A calling workflow submits a search query through the trigger, providing the evidence request that needs to be fulfilled.
- Search execution: The workflow creates a search job from the submitted query and captures the resulting job reference for subsequent retrieval.
- Status check: After a fixed five-second wait, the workflow checks the search job status before requesting the associated result set.
- Result retrieval: The workflow retrieves the search results and transforms the response into a standardized output containing the status, result count, and result records.
- Workflow handoff: The structured evidence is returned directly to the calling Shadow IT discovery or qualification workflow; the supplied demonstration uses locally replayed synthetic responses for the configured service reads.
What changed
Search execution, the fixed wait, status retrieval, result retrieval, and response formatting now happen in one automated handoff. The calling workflow receives a consistent status, count, and result set without requiring a reviewer to move evidence between tools.
Work removed
Manually submitting each search, waiting and checking the job status, retrieving result records, and copying or transferring the evidence to the downstream Shadow IT workflow.
Expected outcome
Three recurring stages—search-job creation, status checking, and result retrieval or transfer—are automated, providing consistent evidence delivery for Shadow IT reviews.
