Before
Security or network teams likely had to repeat the network search on a schedule, review paginated results, and copy printer exposure details into a report. They then had to format the findings and send the report link to the responsible team manually.
How it works
- Run scheduled searches across the configured network scope and determine whether exposed printer matches exist.
- If matches are found, paginate through the results and write the relevant exposure details into a newly created, formatted spreadsheet.
- Share the completed report link with the responsible team in the configured channel.
Workflow details
- Scheduled discovery: The workflow starts on a predefined schedule and builds queries for the configured network scope, location criteria, and printer product category.
- Match assessment: It first checks whether matching printer exposures exist, then calculates the number of result pages so the workflow can process the full returned dataset rather than only the first page.
- Structured collection: When matches are present, the automation creates a new spreadsheet, adds formatted headers, and records each result with its product, protocol, host, port, hostname, location, and banner information.
- Pagination and presentation: Results are processed across the available pages and product facets, while spreadsheet formatting is applied to improve readability and make the findings easier to review.
- Team handoff: After the report is completed, the spreadsheet URL is posted to the configured team channel for investigation and remediation. If no matching products are returned, the reporting branch is skipped.
What changed
The scheduled scan now performs the existence check, pagination, data capture, report formatting, and team handoff automatically. Humans receive a structured report link for review and remediation instead of assembling and distributing the findings themselves.
Work removed
Running recurring printer exposure searches, checking whether results exist, calculating and reviewing result pages, copying host and service details into a spreadsheet, formatting the report, and manually notifying the responsible team with its link.
Expected outcome
Each scheduled run can remove at least three recurring manual actions—searching, report preparation, and team notification—while providing a consistently structured record of detected printer exposures.
