Before
Reviewers manually separated supplier email attachments and handed each document to the appropriate review workflow. They also had to track which documents had been assessed and wait for the corresponding results before completing intake.
How it works
- Receive a supplier email and identify its attachments.
- Send each attachment through the document review workflow and wait for its callback.
- Associate each returned analysis with the attachment that initiated the review, then complete the intake.
Workflow details
- Email intake: The workflow starts when a supplier email is received and exposes its attachments for processing.
- Attachment handoff: Each attachment is handled individually, with up to three attachment processes configured to run concurrently. The demonstration sends a short fictional supplier document in the review request rather than uploading the incoming file itself.
- Asynchronous review: A document review workflow is started for each attachment, and processing pauses while it waits for that workflow to return its assessment callback.
- Result association: The returned analysis is captured as the result of the corresponding attachment, reducing ambiguity about which evidence has been assessed.
- Completion: After the attachment handoffs and callback waits finish successfully, the supplier evidence intake is completed.
What changed
Attachment handoffs and callback waits now occur automatically after email receipt, with each returned analysis linked to its originating attachment before the intake is marked complete.
Work removed
Manually handing off individual email attachments, tracking which evidence was submitted for review, and matching returned analyses to the corresponding documents.
Expected outcome
At least one manual handoff and result-matching cycle is removed for every attachment, with up to three attachment reviews configured to run concurrently.
